The Health Care Information Solutions’ General Ledger system is a powerful tool for managing the general ledger. All entries may be allocated to both general ledger and functional accounting accounts, allowing one chart of accounts to be used for internal purposes and another for mandated government reporting. Automatic default translation between the two charts of accounts is provided, and functional accounting features may be suppressed entirely at user option.

Maintenance of General Ledger and Functional Accounting Accounts:

• Chart of general ledger accounts maintained by user. Additional accounts may be added or deleted at any time
• Five account types (asset, liability, capital, income, expense). Each account classified as a debit or credit account. Sign of all balances and transactions adjusted depending on type of account
• Actual and budgeted amounts for current month, current year-to-date, last year-to-date and each month or current and previous year are displayed and maintained
• Chart of functional accounts maintained by user. Additional accounts may be added or deleted at any time
• Default functional account defined for each general ledger account to simplify data entry

Transaction Posting and Update:

• Complete system for manually entering groups of balanced transactions
• Each manual transaction group identified by a machine-generated reference number
• Entry and modification of previous entries can be interleaved to give flexibility to the data entry process
• Warning issued if transaction group is not in balance
• Each transaction is automatically tagged with the operator ID to ensure security
• Each transaction contains a general ledger account number, a functional account number, a description, and a source code indicating the source of the transaction
• All detail transactions for current year are retained

Automatic Posting from Other Subsystems:

• Automatic posting to general ledger from accounts receivable, accounts payable, and payroll at each month-end
• Each transaction automatically posted is identified by a description generated automatically and a code identifying the originating subsystem
• All subsidiary Journals are kept balanced. No automatic posting is performed unless all transactions balance

Balance Sheet, Income Statement and Operating Statement:

• Balance Sheet shows all debits and credits for each asset, liability and capital account. Includes opening and closing balances and total debits and credits
• Balance sheet may optionally include last month-end or last year at current month-end, for comparison purposes

Fund Accounting System:

• At year-end, income and expense accounts may be closed to income summary accounts and manually distributed to capital accounts
• Alternately, any income and expense account may be automatically closed to its appropriate capital funds account
• Closing statements reflect activity in each funds account